Event Policies
Code of Conduct:
Easter Swing (ES) is dedicated to the ongoing work of creating a safer, more inclusive, and welcoming environment. The key values of our event are Kindness, Belonging, Growth, and Fun. Upholding these values is a collective responsibility held by every participant, both on and off the dance floor. This code of conduct is not exhaustive, and when in doubt, we ask participants to follow the spirit of these values, as well as the letter of our policies.
This policy was created by Easter Swing in collaboration with Fen Lastra and Jaesic Wade of Changeling Spaces. If you want to use this document in whole or in part you are welcome to, but please credit us all by name if you do.
Our Core Principles:
Clear & Ongoing Consent: Consent must be clear, informed, and ongoing. You have the absolute right to say "no," request an adjustment, or end a dance at any time for any reason. When in doubt, ask.
Dance Etiquette: Be kind and attentive. Refrain from offering unsolicited advice, criticism, or comments on physical appearance. Never force a move. Teaching on the dance floor is NOT allowed.
Personal and Communal Responsibility: Prioritize your well-being. Be mindful of alcohol consumption and look out for your fellow dancers, especially minors. Assess risks carefully in unsupervised spaces like hotel parties. We are a peanut-free event.
A Welcoming Space. Participants may dance in any role, in couples of any configuration, and can ask for support accommodating structural obstacles to their participation.
Weapon-Free Zone: No weapons are permitted at this event, including guns under a concealed carry license.
Zero Tolerance For:
Racism, homophobia, transphobia, sexism and other forms of systemic intolerance.
Harassment, intimidation, threats, persistent unwanted contact or stalking.
Retaliatory behavior against those who report concerns.
External conduct that impacts the safety of our community.
Our Access Team:
If a situation arises that falls outside of our values, our access team - supported by the core organizer team - will work to resolve it. Our first priority is repair, with a focus on risk reduction if repair does not seem feasible. Risk reduction may include removal from the event.
You can reach the access team here: https://forms.gle/qbjLgWCueyCn5ow46
What This Code Does Not Cover:
We are not a replacement for law enforcement or professional mediation. This policy does not cover:
Adjudicating intent, emotions, or legal crimes.
Emergency Situations: For crimes in progress or immediate danger, contact 911 immediately.
Grievance Policy:
Easter Swing fosters a safe and positive environment.
Inappropriate behavior is unacceptable and we handle complaints in a fair and reasonable manner that addresses the issue at hand while being considerate of everyone involved.
If you have a negative experience, you are encouraged to deal with the problem directly by first communicating clearly with those involved. If you cannot resolve the matter on your own, please contact an event representative to assist.
If someone has committed a serious offense, bring it to the attention of an event representative immediately and/or contact the police by calling 911. We will work with you to the best of our ability to resolve the problem. Easter Swing staff and representatives reserve the right to take action at our discretion, which may include contacting security, police, or ejecting an attendee. Easter Swing does not condone gossip, libel, slander, or defamation of character; and will not take action based on such third-party representations.
Easter Swing directors may be contacted at: director@easterswing.org.
By Purchasing a Ticket You Agree to The Following:
I understand that it is the intention of EASTER SWING and the Seattle Swing Dance Club to record the events on video and photography. I expressly grant to EASTER SWING the unlimited right and authority to use or not use any recording of my participation in the competitions or the event in any and all media and for perpetuity in whatever manner and by whatever means, without obligation to me. Such recordings become the sole property of EASTER SWING and the Seattle Swing Dance Club or the vendors who have been contracted to perform the work.
CODE OF CONDUCT: I have read and will abide by Easter Swing’s Code of Conduct. In short I will be kind, friendly, and treat everyone with respect.
LIABILITY RELEASE FOR ALL ATTENDEES: I, the undersigned, agree to hold the organizers of the event and their agents harmless from all suits, claims, or demands of any kind and character arising out of and in conjunction with this event.
On behalf of my heirs, executors, and administrators I hereby waive and release any and all rights for damages I might have against EASTER SWING and the Seattle Swing Dance Club or its agents for any and all injuries and damages which may be suffered by me in my participation in the competitions, in practice, or in traveling to and from the event locations.
Terms & Conditions of Ticket Sales
If you feel unwell right before the event, please contact us at Easter Swing (tickets@easterswing.org) and we can either roll your ticket over to next year or give you a refund your registration including any competitions or intensives for a $15 service fee to cover credit card processing charges. In all other cases, all sales are final.
A weekend pass may be sold for no more than the price paid. The new attendee must qualify to purchase the ticket. Once the ticket is sold, please email us (tickets@easterswing.org) with the name of the new pass holder and their email address at least one day prior to the event to transfer the pass. Transfers after that point will not be accepted.
A weekend pass may be rolled over to the following year if you can now longer attend this year. Just email tickets@easterswing.org
Pre-registration is required for all awarded passes; otherwise, the pass is voided. Awarded passes cannot be transferred or postponed and can only be used for the event listed.
A full weekend pass is mandatory to compete in ANY of our competitions.
Right To Refuse
Easter Swing reserves the right to establish and enforce policies that promote a safe environment for everyone. In order to maintain a high standard of service, we reserve the right to refuse attendance to any of our events to anyone for any reason that does not discriminate against any protected class. Attendance may be denied or discontinued to anyone who demonstrates harassment of any form.